Wedding Planning with One Stop Wedding Planner

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Frequently Asked Questions



What is One Stop Wedding Planner?

It is the ultimate planning tool used to keep track of every detail of your wedding, including budget, floor plan, calendar, agenda, contacts…plus endless lists to keep track of the specific details of flowers, music, transportation and so much more.  This is your one stop wedding organizing shop.

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How long do I have access to my account?

You have full access to your account for 2 years and then your account will be put on hold until you notify us to reactivate it.

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What is the Privacy Policy?

You may click here to read our full privacy statement.

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How do I use each of the features?

Agenda
This page allows for you to create your own agenda; so, when all of the wedding day details, such as ceremony time, transportation, and reception time etc., start piling up, you have an easy tool to organize it all.  To create an agenda item, click ‘Update Agenda’ and a preview of the agenda will be displayed; wherein, you can add agenda items or make changes.   It’s that easy!    

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Budget
This page allows for you to keep track of all your expenses. Additionally, you are able to budget for your wedding and create an estimate of detailed and total costs.  We have included normal wedding costs, and you have the ability to edit or delete these by clicking on the appropriate icon in the ACTIONS column.  To add an expense, click ‘Add Expense.’  You will then be prompted to select a category you want the expense organized under.  Then fill in the appropriate information and click ‘Add Wedding Expense.’ The expense will automatically update the budget sheet.

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Calendar
This page allows for you to keep track of all your TO-DO’s and provides you with an updated calendar in which you can print and post as a reminder for what you have going on for the day/week/month.  We have provided you with a list of TO-DO’s, and you can then delete or edit these items by clicking on the corresponding icon in the ACTIONS column.  To create a new task, click ‘Create Task’ and a window will pop up where you add all of the detailed information. 

  • Reoccurring Event tool – For specific tasks that occur more than one day, click ‘yes’ and choose start and end dates, and the event will show for each day. 
  • Status tool – by choosing the status of the task, i.e. not started, still working, completed, you will be able to view the entire to-do list and see what is  still in progress and what has been completed.   Note:  if you haven’t completed a task and the day passes, it will show as red in your TO-DO list.  This will insure you don’t forget anything!

To view the calendar, click ‘Show Month.’  You can view the entire month and create a task here, which will be automatically updated in the to-do list.  You can even print out each individual day which includes all the details, like time, place, and contact info.  For your convenience, your TO-DO list for the day will be listed on your homepage.  This tool makes getting through your to-do list a sinch!

*Please note: If your wedding date is less than 12 months away, when you click "show month" on the 6-12 month To-Do section, it will still list the month 12 months before your wedding date (for example, a wedding date ofJuly 15th, 2006 will list the July of 2005).

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Catering – Food & Beverages

This page allows you to keep track of catering and beverage/bar details for your rehearsal dinner, pre-reception, and reception.  To create a contact, click ‘Add Contact’ and a window will pop up, in which you can add all the contact information as well as notes for each.   If you would like to delete or edit the information, click on the corresponding icons in the ACTIONS column. 

To get started, click ‘Create Item,’ and choose which CATEGORY and item TYPE it will be organized under.  Then, fill in the other information and save.  The list will continue to populate as you add to it.  To delete or update each item, use the ACTIONS icons.  Also, this page tracks costs which are broken down by occasion, and then displays the total cost where you can conveniently add costs to your budget track sheet.

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Contact Info
This page helps you keep track of all of your contacts, such as the florist, hotel, DJ, caterer, transportation, photographer etc.  To create a contact, click ‘Add Contact’ and a window will pop up to add all of the contact information and notes for each.  If you want to delete or edit the information, click on the corresponding icons in the ACTIONS column.  You can print this list and take it on the go!

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Guest List
This page allows for you to keep track of all of the details of your guest list, who is coming, who is not, and who is tentative, contact information, etc.  To get started, click ‘Add Guest’ and enter the following information:

  • Bride or Groom side
  • A or B list (A-list is the list of people who are definitely be invited, and B-list is the second list of people if A-listers can’t attend)
  • Number in Party
  • RSVP Status
  • Contact Information
  • Names and associations of individuals in a party
  • Number of guests who are invited and attending ceremony and reception
  • Gifts received and thank you letters sent

Why are names highlighted in different colors?

  • Status tool - This tool updates the guest list and depending on the status, the name will be hi-lighted in different colors and organized as follows:
    • Invited – no hi-light
    • Confirmed – green
    • Tentative – yellow
    • Might be invited (B-list people) - yellow
    • Can’t attend – red

To print guest list, click ‘Print Format.’  To view and print all names and contact information, click ‘View Guests’ Names and Addresses.’   This list is exported to an excel format; thereby, making it very handy for you when you’re working on mailing labels for invites.

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Floor Plan
This is the ultimate tool in which you are able to create your own personalized floor plan!  It’s extremely user friendly and exactly what you need to tackle the monstrous floor plan and seating chart task.  First, click ‘View and Print Attendee List’ so you have the list of attendees and check them off the list when you add them to a table.  For quick reference, it might be best to write next to each name the table they’re assigned to. 

To begin, enter the Room Dimensions, such as 100’ x 150’, then, enter the number of tables and click ‘Create’ and “wah-lah” you can begin creating your seating chart. 

Listed below are instructions on how to navigate through the program: 

  • To assign a guest to a table, enter the information at the bottom of the screen and clicking ‘Assign.’  A seat will appear at the table and the name will be listed in the left column.  Note: the name will appear in blue if the individual is on the groom’s side and pink if the individual is on the bride’s side.
  • To name a table click ‘Change Table Name’, enter the table name and click ‘Change.’ 
  • To delete/change a guest’s name, click on the name in the column and use the delete key on your keyboard, then you can enter a new name.
  • To change a table name, make sure the you are on the page in which the table name you want to change is showing in the left column, then click ‘Change Table’ and enter the new table name and click ‘Change.’
  • To save the floor plan, click ‘Save’ and enter a file name.  Your floor plans will be listed on the main page so you can easily access them.   

Important: this graphic is not scaled to fit, so make sure you check with the person who is handling your venue to find out how many tables will fit in the room and what arrangement the room will allow(length and width wise), so you can arrange tables accordingly.

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Flowers
This page enables you to keep track of your contacts and flower arrangement details.  To add contact, click ‘Add Company’ and enter information; then, click ‘Add Company.’   To add flowers, click ‘Add Flowers’ and select Arrangement Type; then, add information and click ‘Add Flowers.’  To delete or update entries, click on the corresponding icon next to each item.

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Registries
This page allows you to keep a list of your registries.  To add a registry, add the registry name and URL address.  Then, click ‘Validate URL’ to validate the address and click ‘Add Registry.’

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My Lists

Gifts and Favors - This page allows for you to keep track of gifts and favors.  To update the list, click ‘Add Gift’ and a window will pop up.  Enter all appropriate information and to finish click ‘Add Gift.’ If you want to delete or edit the information, click on the corresponding icons in the ACTIONS column.  For your convenience, we have provided a ‘Suggestions’ area for each gift type where you can add gift ideas that you or others come up with and you don’t want to forget.   Additionally, we have provided a list of suggestions that might be of interest to help you brainstorm!

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Hotels – This page enables you to keep track of hotel details where your guests will be staying and their reservation information.  To add a hotel, click ‘Add Hotel’ and enter information and click ‘Add Hotel.’  Hotels added to the contact list will automatically update the list below where you add guest names and reservation information under each hotel.  To add a guest’s room information, click ‘Add Room’, select HOTEL NAME, enter their information and click ‘Add Room.’  To delete or update entries, click on the corresponding icon next to each item.

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Music – This page enables you to keep track of your music contacts and create a list of the music you want played at your wedding.  To add a song, click ‘Add Music’ and select the Category the song falls under, and enter Song Title and Artist, and click Must Have if it’s a song that absolutely must be played at your wedding.  Then, click ‘Add Music” and your selection will be added to the list.  For suggestions, click on the suggestions tab and there will be a list of songs for you to choose from.  To delete or update entries, click on the corresponding icon next to each item.

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Photography – This page enables you to keep track of your photographer and/or videographer’s contact information.  Also, it is a great tool to create a list of all the pictures you want to make sure the photographer doesn’t miss those important shots.  This will ensure your mind is at ease, and that all expectations will be met.  You have enough to think about on your special day; might as well check this off the list!

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Transportation – This page enables you to keep track of your transportation contacts, budget and schedule details, as well as an agenda for pick up and drop off times.  To add a transportation detail, click ‘Add Transportation’ and enter the required information and click ‘Add Transportation’ to update the list.  To create an agenda, click ‘Create Agenda Item’ and enter information into the required fields and click ‘Add Agenda Item’  to update the agenda.  To delete or update entries, click on the corresponding icon next to each item.

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Wedding Party – This page enables you to create a contact list of the wedding party as well as give you the option to list/arrange individuals according to what order they will walk down the isle.  To create the list, click ‘Add Wedding Party Member’ and enter information into the required fields, select the person’s ROLE (a drop down menu has been provide for you).  Then, click ‘Add Wedding Party Memberto update the list.   To delete or update entries, click on the corresponding icon next to each item.

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